Use Technology to Make a Home Inventory

We purchase insurance to protect us from what might happen. Hopefully we go through life, never having to make a claim against our homeowner’s or auto insurance policies. We know that the monthly or annual fee is in our best interest, even as we hope to never need its services. Taking home inventory should be just as important. This worthwhile task is yet another method of protecting ourselves against something that may never happen, but could. Yet few people place as much importance on taking home inventory as they do on increasing their homeowner’s policy coverage. While most insurance agents inform their clients about the significance of taking home inventory, it is rarely performed. Homeowners may put the task on their to-do lists, but as time goes by, and their busy lives take priority, it simply never gets accomplished. The result can be a very expensive one indeed.

So now that I realize the significance of taking home inventory, how do I get started? At first glance, it seems pretty simple. Go through your home, room by room, taking pictures of your personal belongings and documenting their approximate value. No problem, right? The problem lies in Step 2: Storing your photographs and data. Unfortunately, for many people, Step 2 involves placing their beautifully detailed data in a storage box under their bed, or in filing cabinets in their home office. The files are safe and sound, until the house burns down, is burglarized, or gets filled with murky flood waters…rendering the information completely useless. This common occurrence is as ironic as it is sad. But in today’s technological world, it should never happen.

Now that you understand how technology can make taking home inventory as secure as it is easy, your next step is to find the best web site or software for your unique needs. Secure servers allow you to document all of your belongings and access them with ease, and they eliminate the need for a physical location in which to store them.

Important factors to consider when deciding on the most suitable home inventory site:

While many options boil down to personal choice, the options below are helpful regardless of your unique situation.

*Make sure your site or software allows you to quickly and easily select information about the products in your home.

*It is very helpful if the system is pre-populated with items, based on room and category. For example, Bedroom: Bed, Dresser, Night Stand, Lamp, etc.

*You may want to look at the total amount of inventory you have by room, or you may want to see items by category, or it’s possible you prefer a complete list of everything within your home. Look for functionality that allows all of these searches.

*And absolutely be certain that there is secure data storage within the web site or software. This cannot be stressed enough.

Below are some home inventory web sites to assist you in the process. I have listed them in no particular order, and included a short review of each.

This site provides free, secure online storage in an easy to use format. The system is very user friendly, not overly complicated. There is a guided tour to help you navigate the system, and a video tutorial if you are someone who learns by watching. The only thing I didn’t love about this site is that you have to actually sign up to get most of the information. There is a FAQ page, but it wasn’t as easy to find as on some of the other sites.

This site appears a bit “fancier” at first glance, but when you begin reading, it becomes apparent that it’s just as user friendly. In fact, I much prefer the FAQ page, which allows you to get a lot of information without first having to sign up. However, there is no video tutorial. This site is also free.

This site is very user friendly and provides a lot of information prior to signing up. It is also free. As with the other sites, Stuff Safe allows you to print and download reports quickly and easily. The FAQ page on this site is also easy to find and navigate. However, as with the What You Own site, Stuff Safe does not have a video tutorial.

In addition to helping in the event of a theft or disaster, a home inventory also helps you determine the appropriate amount of insurance protection. Even better, it can help you settle insurance claims faster. The actual task of performing a home inventory is quite simple. Basically, you should start with the most significant items (fine jewelry, electronics, furniture and family heirlooms, among others), and add the less expensive items, such as clothing, at the end. For every item you list, take a photograph, give a description of the item, list the date of purchase, approximate replacement value, and any other relevant information (such as serial number, make, or model). Upload this information to the home inventory software of your choice, and voila! You can rest assured that in the event of theft or disaster, you’ll be many steps ahead of the game when it comes to recovering your losses and getting your life back on track.